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Park Road Elementary PTSA Meetings

PTSA Meetings are held most months with the exception of those falling near a holiday break. View the PRE PTSA Meeting & Event Schedule on the home page for meeting dates, times and locations. 

Agendas and Minutes

  • Agendas are posted in advance when possible. See Related Files below

  • The PRE PTSA Budget is discussed early in the year (usually at the first meeting in September) and must be approved by a member vote. The budget will be posted below once it's available.

  • 2024 - 2025 Meeting Dates: 9/18, 10/23, 11/14, 1/15, 2/11, 3/19, 4/22, and 5/21.

  • Two meetings (9/18 and 1/15) will take place at 7 pm. All other meetings will be held at 10 am.

Finances

The school PTSA budget will be posted below once it's available. Current and past District PTSA budgets can be found on the District PTSA website on the Meetings & Finance page.

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Chair and Committee members, please see the Notes from Treasurer for important information you need to know.  If you are requesting a budget for a new event or requesting an increase to your budget, please complete the Budget Request Form.

 

Submit your Reimbursement request for approval. 

** Please note that Pittsford PTSA is Tax-Exempt and will not reimburse Tax.  Please contact Treasurer for NYS Tax Exempt Form for your purchases.  

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Email Park Road Treasurer with any questions, budget requests, NYS Tax Exempt form: prefinance@pittsfordptsa.net

Event Guidelines & Rules

For Organizers:

  • All events/dates need to be approved by the PRE PTSA chair, treasurer, and principal. 

  • The organizer needs to fill out, sign, and submit a facility usage request form (athletic or non-athletic) to the school. 

  • All communications to parents about the event (flyers, social media posts, emails, etc.) need to include the organizer's name(s) and contact information.

  • If you need printed flyers for your event, please fill out this form and email it to Catherine Rizk in the print center (Catherine_Rizk@Pittsford.monroe.edu). All print copies should be produced through the Pittsford school district. Please do not ask Park Road to make copies for you. Please plan for a 2-3 week turnaround time. Consider having copies sent directly to the Park Road office and let the front office know to expect the copies. Communicate with them at least 2-3 days in advance if you need assistance distributing them to classes. In order to make copies for the entire school, you should request 400-415 copies.

  • Consider the ratio of parent volunteers to student attendees to determine how many parent volunteers you'll need to make the event successful. Send out a signup genius specifying the period of time during which you'll need help and specifying tasks. Make sure everyone has an understanding of their specific role and the support they will need from other parent volunteers.

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For Parents:

  • School-wide events are not drop off events. All students, regardless of age or grade, must attend with a parent/guardian. 

  • We want to continue to be able to throw these events but need your help ensuring students stay safe, follow rules, pick up after themselves, and respect school property. It takes a village and we truly appreciate your support.

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Fundraising​

PSCD has very specific requirements and restrictions regarding fundraising in the schools.  Most of these regulations are based on New York Code of Rules and Regulations and apply to all public schools within NYS.

 

Review the fundraising policies BEFORE initiating any fundraising. Approval by the Superintendent's Office is required for all fundraising.

PTSA Policies & Insurance

PTSA is governed by the Unit Bylaws 2023 - 2026 adopted by the Pittsford PTSA Membership on 10/22.

Helpful Finance & Policy Resources

The District PTSA website contains links to many resources. Please visit their Meetings, Finances & Policies page for information about: 

  • gifting

  • fundraising

  • reimbursement

  • printing request form

  • treasurer resources

  • policy guides

  • insurance

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Copyright 2024 Pittsford PTSA. All Rights Reserved.
Address: 50 Park Road, Pittsford, NY 14534-9701

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