Enrichment Grant: Request & Approval Process

PRE PTSA has funded an enrichment grant that can be used by our teachers and staff to pay for educational experiences for PRE students.

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Grants are intended for:

• ​Startup programs

• Programs that support the School District and District PTSA mission

• Programs and events that are not supported through other means

• Programs that directly affect a large percentage of the student body

• New After School Enrichment clubs

• Teacher programs or supplies

• Speaker presentations, etc.

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Grant funds are NOT intended for:

• Use by any non-profit organization.

• Use by a booster club.

• Travel costs.

• Routine expenses and equipment​.

IMPORTANT: Grants can only be given to the same program once every three years to ensure widespread access and use.

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How to Request a Grant through PRE PTSA:

• Complete the Grant Request Form online.

• Indicate the specific item(s) (e.g., model number(s), cost of the item(s), and your rationale for the request. Note: PTSA cannot select an item for the request.

• Note that the amount requested cannot exceed the amount allotted in the Enrichment Fund.

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PRE PTSA Co-Chairs will then submit all grant requests to the principal for approval. Once approved by the principal, the Grants Committee will review the request. The Grants Committee provides input and raises questions and concerns before coming to a vote. Upon approval, the PRE PTSA Treasurer will complete the District Gift Form and submit the form to the School Board and District.

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Enrichment Grant Committee Members may include: 

• ​Co-Chairs

• Past Co-Chair(s)

• Treasurer

• One or two PRE PTSA committee chairs

The Enrichment Grant Committee members possess experience at the school, experience with PTSA, and the ability to make informed decisions that would most likely reflect the views of the greater population of PRE parents.

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State & District PTSA Gifting Guidelines:

• PTSA cannot fund equipment for curricular use, but can fund equipment for student/parent/community enrichment. (i.e., PTSA could not fund a camera to teach photography as this equipment is needed to deliver the lesson, but PTSA could fund a camera for an after-school photography club).

• Donations of equipment cannot be given to a school, only to the district. PTSA may fund equipment for a specific building, but the district must be aware of all gifted equipment for purposes of asset recognition and safety (or maintenance – all maintenance of the equipment will be upheld by the School District); proper documentation must be filed with the district and BOE through the gift policy and form.

• NYS Educational Law requires that gifting to schools must be documented and presented to the school board. This publicly documents all gifts so that the board and the public are aware of what schools have received so that gifts are used and given appropriately. Completing and filing the Gift Form accomplishes this requirement.

• Once the equipment has been granted to the school, it is School District property. PTSA has no control over it at that point. For example, MCE PTSA funded extra folding tables at MCE because the PTSA needed more tables for programs like Science Action, Picnic, etc. However, should the School District at any point decide they need those tables at Park Road, they would be allowed to move them. This is not likely to happen, but is still possible.

• A gifting form must be used even if the PTSA gives a gift that is not tangible (e.g., money for an assembly).

• PTSA does not have to raise funds to support all incoming requests; requests should be reviewed carefully and may need to be prioritized and planned out over several years.